Best asset trackers and software for fleet management [2025]

Equipment tracking is essential for any business that manages vehicles or heavy equipment. With the best equipment tracking software, you can use the global positioning system (GPS) to easily know where your assets are at all times. This simple system helps reduce theft, save time and cut costs by offering real-time data and clear insights into asset locations. Beyond security and cost savings, it also improves overall operational efficiency.

Recent research indicates that when an enterprise has complete visibility of its assets, maintenance productivity can increase by 28%, while inventory maintenance and repair costs drop by 18%. Explore the 11 equipment management software that can help you achieve these results — and how to pick the right equipment inventory software.

What is equipment tracking software?

An equipment tracking system is a telematics solution that combines advanced software with integrated hardware devices — like GPS trackers and various sensors — to monitor the real-time location, performance and condition of fleet assets. 

It provides a centralized platform to view live tracking data, generate detailed reports and analyze trends to improve fleet performance. While it might be labeled as equipment tracking software, its core strength lies in telematics. It means these programs use connectivity and data analytics to offer comprehensive insights into fleet operations.

In fleet management, equipment inventory management systems help you:

• Plan efficient routes, cutting fuel and travel time.
• Monitor drivers in real time to boost safety.
• Predict issues to reduce unplanned downtime.
• Use actionable insights for proactive decisions.
• Transform raw vehicle data into strategic information.
• Optimize resource use to lower costs and downtime.
• Enhance productivity and service quality.

Best equipment tracking software and devices for fleets

Below is a list of top-rated equipment tracking software and devices that specifically help with fleet management. These equipment management solutions offer features like real-time tracking, proactive maintenance and improved operational efficiency for your fleet.

1. Geotab GO Anywhere™ + MyGeotab platform

Best for: Portable and non-powered asset tracking

Geotab GO Anywhere is a compact, rugged asset tracker for safeguarding and monitoring your most valuable assets. It’s built for versatile installation on both powered and non-powered equipment. This means you get constant and reliable last-known location updates to optimize utilization and streamline operations.

Seamlessly integrated with the MyGeotab platform, it allows you to configure ping rates and reporting settings that match your unique operational needs.

GO Anywhere offers extended battery life, advanced power management and robust security features. Whether you're tracking trailers, tools or any irregularly shaped high-value items, this asset tracking solution transforms raw location data into actionable insights. It leads to simplified billing and swift recovery in case of unauthorized movement.

Key features 

• Versatile tracking with flexible mounting options
• Customizable reporting and configurable ping frequencies
• Rugged durability (IP68/IP69K rated) with over-the-air firmware updates

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2. Phillips Connect solutions

Best for: Construction telematics

Phillips Connect solutions deliver useful telematics for heavy equipment. It seamlessly integrates with Geotab's platform to provide real-time GPS tracking and actionable insights. Using devices like the EZTrac™ HE adapter, this solution monitors equipment location, usage and performance, helping you optimize fleet operations and improve efficiency on the job site.

By transforming raw data into strategic information, Phillips Connect enables proactive decision-making and streamlined operations for construction fleets. It’s a comprehensive telematics system that caters to basic equipment tracking and also supports effective asset management and operational excellence.

Key features 

• Quick and hassle-free Geotab integration
• Real-time GPS tracking for construction equipment
• Rugged, adaptable adapters

3. Magtrack+ by Matrix iQ

Best for: Tracking high-value assets

MagTrack+ by Matrix iQ is a rechargeable asset tracker that safeguards high-value powered and non-powered assets. This equipment management software uses multi-method GPS location to ensure your assets are always found, even in challenging environments. 

Its magnetic mounting option makes it easy to install on non-traditional surfaces, adapting to various shapes and sizes of assets. Seamlessly integrated with the MyGeotab platform, MagTrack+ delivers live location tracking with customizable reporting frequencies and alerts. 

Key features 

• Uses satellite, cellular and LoRa for reliable tracking
• Easily attaches to non-traditional surfaces for versatile deployment
• Has advanced geofencing capabilities

4. AirFinder Everywhere by Link Labs, Inc.

Best for: Remote asset tracking

AirFinder Everywhere is a telematics solution that delivers real-time tracking for assets in remote or challenging environments. Rechargeable SuperTag or SuperTag Plus can track movable assets in outdoor and hybrid environments.

This vehicle monitoring system combines advanced connectivity with durable, rechargeable hardware. It means that even assets in hard-to-reach areas remain visible and secure. Offering continuous location updates and customizable reporting helps you enhance asset management and operational efficiency.

Key features 

• Reliable tracking through integrated GPS and long-range communication
• Effortlessly works with MyGeotab for unified fleet management
• Can withstand harsh environments with a rechargeable power system

5. ORBCOMM’s solar trailer trackers

Best for: Fleets that demand constant trailer monitoring 

ORBCOMM’s solar trailer trackers offer an energy-efficient solution for monitoring trailers, even in remote or rough surroundings. Designed specifically for non-powered assets, these trackers harness solar energy to ensure extended battery life and continuous real-time location updates. 

These devices are ideal for fleets that demand constant trailer monitoring under challenging conditions, such as construction tool tracking or oil and gas asset tracking. Their seamless integration with fleet management systems supports proactive maintenance and enhanced security.

Key features 

• Extended battery life through integrated solar panels
• Built to withstand extreme conditions and long-haul operations
• Continuous, accurate location updates for effective fleet management

6. XT49 Asset Connect by Xirgo

Best for: Tracking remote assets

The XT49 Asset Connect is a smart, solar-powered asset tracker built for remote tools or equipment tracking. It uses advanced solar energy harvesting and a 10.6Ah Lithium-ion battery to provide long-term power autonomy. Its dual-carrier LTE/HSPA+ and integrated GPS deliver real-time location data.

This asset tracker can withstand rough conditions and provides continuous performance and reliable tracking. It also supports flexible sensor integration and optional expansion features for customized solutions.

Key features 

• Advanced solar harvesting capabilities
• Smart battery management for long-term energy independence
• An IP67-rated enclosure that protects against extreme conditions

7. Positioning Universal’s equipment trackers

Best for: Multi-asset management

Positioning Universal has been a leader in IoT hardware and GPS monitoring solutions since 2013. It offers both off-the-shelf and customizable equipment trackers. 

Its range of solutions includes four distinct models — TT600, TT603, FJ2500 and FJ504. Each model can meet different asset-tracking needs. Ideal for versatile asset tracking, these tools continuously monitor and protect your high-value assets.

Key features 

• Multiple solar-powered and battery-powered models
• Robust tracking capabilities for large-scale asset management
• Tailored solutions with extensive quality testing

8. Fleet Holster’s equipment trackers

Best for: 100% uptime tracking

Fleet Holster offers a suite of asset trackers for vehicle telematics. There are five versatile options that include solar-powered, battery-operated, wired and satellite devices.

These truck trackers integrate deeply with MyGeotab and are powered by reliable Microsoft Azure cloud services. They provide real-time location updates, environmental data and comprehensive diagnostics to streamline fleet operations.

Key features 

• Supports LTE, wireless sensors and various power options
• Seamlessly connects with MyGeotab for unified fleet management
• Uses Microsoft Azure to power it with 100% uptime

9. BeMini Asset Tracker by BeWhere, Inc.

Best for: Compact asset management

BeMini Asset Tracker is a tiny yet powerful asset and inventory management solution. It’s the size of a Tic-Tac box and weighs only 50 grams, making it perfect for tracking indoor and outdoor valuables of any size. It has built-in GPS, Bluetooth 5.2, Wi-Fi 2.4GHz and onboard sensors — temperature, humidity, pressure, light and accelerometer.

Its flexible configurations, including motion, timer or ignition-based tracking, allow for customized use. Its optional wiring enables constant power and enhanced intelligence, like engine run times.

Key features 

• Tiny size with rechargeable battery options and low deployment cost
• Precise outdoor GNSS tracking and indoor Wi-Fi/BLE positioning
• Built-in sensors for comprehensive environmental and motion data

10. TrackLight by AnyTrek

Best for: Trailer telematics

TrackLight is a smart LED trailer light with an integrated GPS tracker that looks and functions like a standard light. Available in several configurations, including a 4" round tail light, 6" oval side marker and 4" square combo light, TrackLight can withstand harsh road conditions. 

Its built-in Lithium-Ion battery can provide up to 90 days of location reporting on a single charge, making it ideal for continuous trailer telematics without frequent recharging. 

Key features 

• Up to three months of location reporting on one charge
• IP67-rated for water and shock resistance in harsh conditions
• Replacement for existing trailer lights in multiple form factors

11. Smart Trailer by AssetFlo

Best for: Optimized trailer management

Smart Trailer is a comprehensive telematics solution that helps keep trailers on the road and ensures timely and cost-efficient deliveries. 

It goes beyond basic location tracking by integrating various sensors to monitor trailer operations like tire pressure and load conditions. This means you get real-time alerts about issues that could risk delivery commitments. You also get highly accurate mileage data, which helps schedule maintenance based on actual usage rather than fixed calendar intervals.

Key features 

• Real-time updates about door status, tire pressure and load conditions
• 99% precision for usage-based maintenance
• Lower data transmission, conserving battery life and lowering the total cost of ownership (TCO)

Benefits of using equipment management tracking software

Modern equipment or asset management software programs use telematics to empower you with real-time insights and actionable data. They offer precise location tracking, including employee GPS tracking, to ensure timely deliveries and boost driver safety while automating data collection and analysis to inform smarter operational decisions. 

Here are some more key benefits of using equipment inventory software to track your assets:

• Access real-time location tracking: Get immediate visibility into where every vehicle and piece of equipment is at any given moment, ensuring on-time deliveries and enhanced driver safety. Real-time data helps you quickly adjust and optimize routes and respond to unexpected changes.
• Automate data collection and analysis: Automatically gather detailed information on routes, vehicle performance and asset utilization without manual entry. This continuous data stream empowers you to identify trends and make smarter operational decisions.
• Mitigate risk and lower costs: Rapid alerts on unauthorized movements and potential thefts enhance risk management and facilitate quick asset recovery. Also, data-driven asset tracking helps lower insurance premiums and reduce overall operating costs.
• Inform preventative maintenance planning: Leverage precise usage and performance data to schedule maintenance based on actual asset conditions rather than fixed intervals. This proactive approach minimizes unexpected breakdowns and extends asset life.
• Improve efficiency: Optimize resource allocation by reducing downtime and unnecessary idling, ensuring your assets are used effectively. Better fuel management and time utilization contribute to increased overall productivity.

How to choose an equipment tracking software

Choosing the right equipment tracking software means selecting a solution that fits your operational needs while seamlessly integrating with your existing systems. 

To make an informed decision, consider core functionality, integration capabilities, scalability, reporting depth, usability, security and customer support. Below are more details on what to look for.

1. Compare core features

Look for specific functionalities that match your tracking requirements — whether you need to tag equipment, monitor trailers or manage inventory. 

Identify solutions that cater to different asset types, such as vehicles that may not support standard telematics or unique items like construction equipment that require specialized tracking. For instance, construction equipment tracking software might offer advanced features tailored to heavy-duty assets.

2. Verify integration compatibility

Ensure the software can easily integrate with your current systems, whether it's an existing equipment inventory system or other enterprise platforms. Seamless integration minimizes disruption and allows you to leverage data across various applications for a unified view of your fleet operations.

3. Analyze scalability functionality

Select a tool that scales with your business growth. A scalable solution supports increased fleet asset utilization without requiring a costly software overhaul. This is essential for maintaining efficiency as your fleet expands, ensuring that your asset utilization remains optimized.

4. Evaluate reporting depth

Consider software that offers robust reporting capabilities. Detailed insights into trends and patterns can help improve operational efficiency and inform strategic decisions. Advanced analytics also enable you to identify areas for improvement and fine-tune your processes over time.

5. Test it out for usability

Ease of use is crucial for smooth implementation and day-to-day operations. A user-friendly interface reduces training time and boosts overall efficiency. Request a demo to experience firsthand how intuitive the system is and how quickly your team can adapt to it.

6. Confirm security measures

Verify that the solution has strong security protocols to protect your sensitive location data. Look for features like encryption and secure authentication to ensure your information remains safe from unauthorized access.

7. Assess customer support 

Efficient and reliable customer support is vital for resolving issues, obtaining updates and ensuring smooth troubleshooting. Opt for a vendor known for responsive service and ongoing maintenance assistance, ensuring you always have the help you need to keep your operations running efficiently.

Trust Geotab for your fleet’s equipment and trailer tracking

Effective asset tracking is essential for measuring and maximizing fleet productivity and ensuring every asset is secure and operating at its best. The right tracking tools save the day by streamlining operations, reducing downtime and providing real-time insights that empower proactive decision-making. 

If you already have a transportation management system, make sure the asset tracking software you choose seamlessly integrates with it. We offer a similar solution that helps improve asset utilization and productivity. Explore more about it and how it can benefit your fleet. 

Track your fleets with asset tracking solutions