Smarter Municipal Fleet Management with Geotab Data Connector

Municipal fleets do a lot more than get from point A to point B. They clear roads, maintain infrastructure, respond to emergencies, support public works—and they're under constant pressure to do it all efficiently, safely, and transparently. With that much responsibility, fleet data becomes more than just a nice-to-have. It’s a vital tool for managing costs, improving public safety, and making accountable decisions.
 

Enter Geotab Data Connector (GDC)—a tool built to bring all your municipal fleet data into one, easy-to-analyze view, so your teams can spend less time chasing down reports and more time serving the community.

Bringing City Operations Together in One View
 

Geotab Data Connector (GDC) eliminates manual data handling, delivering ready-to-use analytics for faster, smarter decisions. Built for municipal fleets of all sizes, GDC helps improve performance, streamline planning, and enhance service delivery through data-driven management.
 

Use the tools you already rely on—Power BI, Tableau, or Excel—to unlock real-time fleet insights with just a few clicks.
 

With GDC, you can:

• Access curated fleet data in your BI tool
• Combine Geotab data with FMIS, HR, and ERP systems
• Track KPIs like utilization, idling, PM compliance, and safety
• Monitor vehicle health, driver behavior, and maintenance trends
• Identify high-risk drivers and vehicles
• Visualize trends for reporting and proactive planning

Whether you're managing sanitation trucks, snowplows, emergency vehicles, or utility vans, GDC delivers the visibility you need to oversee your entire municipal fleet with confidence.
 

Real Use Cases from Municipal Fleets
 

Here’s how cities are already putting Geotab Data Connector to work:
 

1. Winter Maintenance Optimization

Winter maintenance equipment is mission-critical, highly specialized, and often irreplaceable. To extend asset life and minimize downtime, fleet managers turn to GDC for proactive maintenance insights.
 

Public works teams use GDC to spot early warning signs—like recurring EGR (Exhaust Gas Recirculation) and Water in Fuel (WIF) issues—across similar equipment. By extracting specific DTCs, they generate automated alerts and prioritized maintenance reports before breakdowns happen.
 

With a single dashboard, managers can track trends by OEM or business line, standardize inspections, and issue bulletins to drive maintenance action —keeping high-risk assets on the road when they’re needed most.

2. Driver Safety Across Departments
Safety and Compliance teams use GDC to pinpoint high-risk driving behavior and benchmark performance against similar municipal fleets.
 

The GDC Safety Template delivers a predictive collision rate based on driver behavior, giving safety teams a clear view of how their practices stack up against peers operating comparable equipment.
 

With these insights, Health and Safety practitioners can scale proactive coaching and training, while operations managers can target high-risk drivers with tailored feedback—before incidents occur.
 

3. Maintenance Planning & Budgeting
Maintenance is one of the largest operational costs—especially when unplanned breakdowns disrupt service and strain budgets.

Geotab Data Connector helps municipalities take a proactive approach to maintenance by identifying trends in Diagnostic Trouble Codes (DTCs), understanding root causes of recurring issues, and supporting consistent PM (Preventive Maintenance) compliance across departments.
 

Fleet managers use GDC insights to optimize PM-A (basic, routine services like oil changes and inspections) and PM-B (more comprehensive services such as brake system checks or fluid replacements) by creating vehicle-specific workflows, accurate work orders, and service guides tailored to equipment condition and usage.
 

By improving scheduling, standardizing practices, and reducing reactive repairs, GDC helps fleets extend asset life, stay within budget, and ensure vehicles are ready to serve their communities reliably.
 

4. Reporting on Core Operational Targets

Geotab Data Connector enables municipalities to track and report on core fleet performance targets—such as availability, safety, and service readiness—using standardized, easy-to-understand data.
 

By integrating fleet data with related systems like FMIS, cities can build a complete picture of operational performance and how effectively they’re delivering safe, reliable, and efficient services to their communities.
 

This unified view supports year-end reviews, strategic planning, and transparent reporting to leadership, council, and citizens.

Fast-Track Insights with Pre-Built Templates

To help municipalities get started quickly, GDC offers a gallery of pre-built BI templates designed for real-world fleet challenges.
 

Some of the most useful templates include:

• Predictive Safety and Benchmarking
• Maintenance Insights
• Daily Analysis
• Utilization
• Idling
• Distance and time
• Diagnostics Codes  (Available in 2025)
• Safety Exception (Available in 2025)
• Tow (Available in 2025)

These dashboards are easy to customize and require no coding—just connect and go.

Get Started in Minutes

Geotab Data Connector is available in MyGeotab under “Reports”—no extra software or setup needed. Included with GoPlan and available to ProPlus customers.
 
Curious how it works?

GDC YouTube Video

Interested in how other public sector fleets are using it?

Book a consultation with our Data Advocate → (advocacy@geotab.com)

A Smarter Way to Serve Your City

In municipal fleet management, every decision matters—and every vehicle tells a story. With Geotab Data Connector, you can bring all those stories together, in one place, to guide your next move.