What is government fleet management software and how is it used?

Government fleet management software is an invaluable tool for public sector organizations. This technology drives results for agencies and departments by making it easier for their leaders to coordinate and study vehicles’ activities, positions and statuses. This article will dive into what government fleet management software is, how it’s typically leveraged in day-to-day public sector processes and the benefits. 

What is government fleet management software?

A government fleet management software is a digital system that collects, aggregates and displays rich telematics data from department or agency vehicles. Public sector fleet leaders can analyze the insights to increase fleet visibility, reveal inefficiencies and fix them. These solutions track data points like vehicle faults, driving characteristics, fuel consumption and overall utilization, giving you unparalleled depth of knowledge into your government fleet.

How is government fleet management software used?

Governments use fleet tracking software and telematics platforms to stay abreast of all their vehicles’ operations and driver tendencies. They can use findings from their connected vehicle data to equalize their fleet’s usage, better prevent costly repairs and reduce fuel costs, all while helping employees drive their vehicles safer. Using hardware like Geotab’s GO device, which actively collects and reports instances of harsh accelerations, jarring braking and excessive idling, driver tendencies behind the wheel can be monitored for safety. Through compatible solutions add-ons, drivers can be coached on better driving practices while they’re in-cabin.

Learn more: See why we were awarded a sole-source contract with the General Services Administration (GSA) to provide robust telematics capabilities.

Safeguarding everything that matters: Geotab’s protocols for effective government fleet data security

For public sector entities in particular, fleet data security is of utmost importance. In addition to helping these organizations meet compliance mandates, keeping fleet data protected helps them reduce the potential for fines, limits data breach risks and protects their nation’s interests.

Geotab prioritizes the data security needs of all our customers and is highly experienced with all the controls governments require from a telematics platform. With FedRAMP authorization, our platform and internal processes around handling data are built for the unique challenges and security needs of public sector entities. Our Information Security Management System is bestowed with an ISO 27001 certification and all our tracking devices have FIPS 140-2 validation, being monitored 24/7 for cybersecurity threat prevention. Each of these rigorous security measures keep our government fleet solution in lockstep compliance with necessary measures.

Learn more: Visit our government industry webpage to see how Geotab can help you increase your agency fleet’s efficiency, performance and savings.

Key benefits of using government fleet management software when providing public services

Using a secure and compliant government fleet tracking solution can solve multiple pressing challenges for your organization within a single platform. Challenges like limited employee accountability, budget overages, safety concerns and inefficient reporting are all solvable with the support of rich telematics data. Several ways include:

Longer vehicle life - By studying data around individual vehicle maintenance schedules, being alerted to mechanical faults and monitoring driving characteristics, you can keep your vehicles in prime condition and extend their longevity. Providing your vehicles with the right care at the right time with government fleet maintenance software helps you optimize usage and expenditures.

Reduced costs - Save money against your departmental budget by tracking fuel or materials usage accurately. Use detailed data to identify opportunities in your fleet’s processes and cut unnecessary expenses, then reinvest the savings into more impactful areas of operations. 

Enhanced safety: Tracking the locations of your government fleet vehicles and the ways they’re being driven by employees enables your team to prioritize safety each step of the way in your fleet journey. Use in-cabin coaching to optimize employees’ driving habits and monitor vehicle activity to prevent unauthorized usage.

Optimized reporting: Automating fleet data reports keeps leaders in your agency or department more informed and reduces the possibility of errors affecting key decisions. Scheduled reports that are free of irrelevant information empower your organization’s leaders to study purer fleet diagnostics and reduce day-to-day inefficiencies.

Better public service: Monitoring all your fleet operations with a single government telematics solution alerts your team more quickly to possible risk and issues in your fleet activities. By spotting potential maintenance issues and vehicle usage disparities faster, you can keep your vehicles available and usable for consistent public service.

Meeting sustainability mandates: Analyze your current vehicles’ fuel usage, what electric vehicle (EV) range requirements might be and which are best suited for electrification to move your government fleet forward. Using informed insights to implement a phased EV strategy helps you manageably scale sustainability across your entire fleet and meet emissions reduction targets. If EVs aren’t realistic for your agency, a telematics platform can also help you monitor and reduce fuel consumption and emissions in your internal combustion engine (ICE) vehicles.

Moving forward with an operational advantage: Government telematics at work

Geotab’s government fleet management software offers all the tools you need to maintain an operational edge and learn more about the intricacies of your fleet. Our government telematics solution lays the foundation for transparent, cost-effective and compliant vehicle operations, so you can provide the public with better service and intelligently manage your vehicles. As the current provider of telematics for over one million public sector vehicles, Geotab is an undisputed leader in government fleet visibility. Get your agency or department on the path to better fleet management with our platform today.

Visit Geotab’s government fleet management webpage today to learn more.